Add-on backup for Microsoft 365: right and important!
Add-on backup for Microsoft 365: right and important!

Whether it’s simple correspondence, scheduling appointments or holding online meetings – the Microsoft 365 package has become THE hub for day-to-day work in companies and their data storage. But what about the data security and backup functions of Microsoft 365?
Good to know:
With a professional implementation of Microsoft 365, your data is stored securely and redundantly in German or EU data centers. Security against attacks is extremely good thanks to central administration and is supplemented by on-board tools or add-ons.
But:
Microsoft 365 does not come with a standard solution for backing up data in the “classic” way, such as regular local backups or offsite backups.
“What does this mean for day-to-day work in your company with Microsoft 365?
In the event of a hacker attack (ransomware / encryption of accounts) or accidental deletion, there is no way to recover the data. Of course, this does not mean that Microsoft 365 is an insecure tool for companies.
But how secure is Microsoft 365 really?
First of all, it’s important to wrap things up and make it clear that Microsoft 365 is not completely insecure. Of course, it has a wealth of data protection and security features, but in today’s digitalized working world, where hacker attacks are increasing and becoming more sophisticated, the standard data protection and security features of Microsoft 365 are not enough to be sufficiently secure.
Strange as it may sound, the only backup MS365 offers is the recycle bin. This is where files, emails, messages etc. can be moved to and then restored. However, if the data is no longer there, it can no longer be retrieved. But a recycle bin is by no means an alternative to an appropriate data backup solution. Only a proper backup can ensure that exactly the data required for a restore is backed up. It is also possible to determine when and at what intervals backups are made.
What can happen if I don’t have a backup for my Microsoft 365 applications?
As already mentioned: hacker attacks by ransomware or other malware are becoming more and more frequent these days and the hackers’ approach is also becoming increasingly professional – an enormous threat for all companies. An add-on backup that prevents data loss can help here.
The data from the customer’s productive environment is stored on the servers of a third-party provider. Naturally encrypted and GDPR-compliant. This results in independence from the Microsoft accounts. The data of all MS 365 applications can be restored. Even if, for example, the entire client were to be destroyed by an attack.
What do we as a company have to consider in connection with MS365?
One requirement for companies is the EU GDPR, according to which data must be stored and archived for a certain period of time, for example. Companies must ensure that a copy of the data is stored and backed up in one location – regardless of the local structure. This includes all relevant files, documents and data – and of course this also applies to the work processes that run via the Microsoft 365 package. Companies therefore have no choice but to ensure adequate data backup.
The specific requirements for a backup structure for Microsoft 365 vary from company to company. Even different departments sometimes require different backups. Good planning and an optimal backup strategy are therefore essential.
There are also different ways to back up the data of Microsoft 365 applications. There are both backups where data is downloaded and backed up locally and backups where it is not downloaded but backed up in the cloud on another provider’s platform.
A well-planned and professional backup strategy for Microsoft 365 secures your work and reduces your workload. In addition, you have less work to do on topics in which you are not a specialist. You have more capacity and can concentrate on your core business and your strengths. And above all: you can be more carefree because your company’s data is reliably backed up!
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